CareHomesOS
CareHomesOS
Welcome to
Most residential care homes juggle 5–8 different apps — one for eMAR, another for scheduling, a separate tool for incident reports, another for timesheets, and more. CareHomesOS replaces them all. Move beyond scattered paper, spreadsheets, and group chats. CareHomesOS gives your team structured documentation, medication workflows, staff scheduling, compliance readiness, and secure resident records — all in a single, unified platform built specifically for care homes and assisted living facilities.
No contract required. Setup in 48 hours.
We handle the setup. Your team gets a fully configured platform — not a blank tool to figure out on your own.
We walk through your facility's workflow in 30 minutes, answer your questions, and configure your account on the spot.
Our team imports your residents, configures your roles and shifts, and sets up your eMAR — within 48 hours of signing up.
Staff get a 20-minute walkthrough. From day one, everything is running — scheduling, medications, documentation, and compliance.
Every module your facility needs — built to work together, not bolted on as an afterthought.
Centralized resident profiles, care context, admissions, documentation, and family-facing coordination support.
Medication administration documentation, PRN tracking, stock awareness, missed-dose workflows, and clinical audit support.
Scheduling, shift coverage, clock-in/out with biometrics and geo-fencing, onboarding, certifications, payroll prep, and workforce visibility.
Incident reporting, inspection checklists, BAA workflow, audit trails, document exports, and survey-ready packets.
Vitals, care plans, tasks, wound documentation, bowel and bladder tracking, and structured shift handovers.
Dashboards that help facility leaders spot care gaps, staffing issues, and compliance risks before they escalate.
Operators who moved off their patchwork of apps and onto one platform.
"We were using four different apps — one for meds, one for scheduling, a spreadsheet for timesheets, and paper for incidents. CareHomesOS replaced all of them in one week. My team actually uses it."
"The compliance audit used to take us two days to prepare for. Now I pull the report in minutes. The audit trail alone is worth every penny — our surveyor was impressed."
"Staff onboarding used to be a nightmare — teaching three separate apps. Now it's one walkthrough and they're productive the same day. The scheduling and eMAR being connected is a game changer."
CareHomesOS is designed for facilities that handle Protected Health Information and need auditable, role-based operations.
Granular roles from Super Admin to Caregiver. Every action is gated by role, logged, and reviewable.
All PHI access, exports, and changes are logged with timestamp, user, and action detail.
Two-factor authentication enforced for all staff with access to sensitive data.
Business Associate Agreement workflow built in. Required before any PHI enters the system.
Role-based PHI scoping, breach incident tracking, audit logs, and data retention controls.
Installable on any device. Works online and offline. No app store needed.
One flat rate per facility. No per-user fees, no surprise overages. Cancel anytime.
For small care homes getting started
For growing facilities with full teams
For multi-facility organizations
Answers to the things care home operators always ask us.
Yes. CareHomesOS is built HIPAA-aware from the ground up — role-based PHI access, encrypted storage, full audit logs, MFA enforcement, and a Business Associate Agreement (BAA) that must be signed before any resident data enters the system.
Most facilities are fully live within 48 hours of signing up. We import your resident list, configure your staff roles and shift structure, and set up your eMAR. You don't do it alone — we do it with you.
Yes. We support data import from common formats (CSV, Excel) and can work with exports from most eMAR and scheduling tools. Our onboarding team handles the migration as part of setup.
We run a 20-minute guided walkthrough for your team — either in-person or via video call. CareHomesOS is designed for busy care staff, not tech experts. Most staff are comfortable after their first shift.
No long-term contract required on monthly plans. You can cancel anytime. Annual plans come with a 20% discount and are billed upfront — with a 30-day money-back guarantee.
Yes. CareHomesOS is a Progressive Web App (PWA) — it installs on any device like a native app, works on iOS and Android, and even has offline capability for areas with poor connectivity.
Our Enterprise plan supports multi-facility management under one account — with separate resident records, staff teams, and compliance dashboards per location, plus a unified overview for administrators.
All plans include email support and access to our help centre. Professional and Enterprise plans include priority support with faster response times and a dedicated point of contact for your facility.
Book a free 30-minute demo. We'll walk through your facility's workflow, answer every question, and have you set up within 48 hours if you're ready to go.
No contract · No credit card required · Setup in 48 hours